Excel: All Excel Shortcut Keys


Excel Shortcut Keys

When you work in an Excel sheet and put the data into it using keyboard its very time consuming as well as irritating to move the mouse and then again come back to the keyboard and type. So it’s very convenient to learn all the shortcuts of key board that not only makes your life easier but it also saves your time.

Many marketers use Microsoft Excel every single day. It may seem slower at first if you’re used to the mouse, but it’s worth the investment to take the time and learn these important shortcuts.

Some of the best Excel shortcuts keys which are most essential are mentioned below. They will make the work of creating charts, formatting workbooks and analyzing data really easy and comfortable for the excel users.


Shortcut Description
F2 Edit the selected cell.
F3 After a name has been created, F3 will paste names.
F4 Repeat last action. For example, if you changed the color of text in another cell, pressing F4 will change the text in cell to the same color.
F5 Go to a specific cell. For example, C6.
F7 Spell check selected text or document.
F11 Create chart from selected data.
Ctrl+Shift+; Enter the current time.
Ctrl+; Enter the current date.
Alt+Shift+F1 Insert New Worksheet.
Alt+Enter While typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
Shift+F3 Open the Excel formula window.
Shift+F5 Bring up search box.
Ctrl+1 Open the Format Cells window.
Ctrl+A Select all contents of the worksheet.
Ctrl+B Bold highlighted selection.
Ctrl+I Italic highlighted selection.
Ctrl+K Insert link.
Ctrl+S Save the open worksheet.
Ctrl+U Underline highlighted selection.
Ctrl+D Fill down. Fills the cell beneath with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Down to select multiple cells. Then press Ctrl+D to fill them with the contents of the original cell.
Ctrl+R Fill right. Fills the cell to the right with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Right to select multiple cells. Then press Ctrl+R to fill them with the contents of the original cell.
Ctrl+1 Change the format of selected cells.
Ctrl+5 Strikethrough highlighted selection.
Ctrl+P Bring up the print dialog box to begin the printing process.
Ctrl+Z Undo last action.
Ctrl+F3 Open Excel Name Manager.
Ctrl+F9 Minimize current window.
Ctrl+F10 Maximize currently selected window.
Ctrl+F6 Switch between open workbooks or windows.
Ctrl+Page up Move between work sheets in the same document.
Ctrl+Page down Move between work sheets in the same document.
Ctrl+Tab Move between Two or more open Excel files.
Alt+= Create a formula to sum all of the above cells.
Ctrl+’ Insert the value of the above cell into the cell currently selected.
Ctrl+Shift+1 Format number in comma format.
Ctrl+Shift+4 Format number in currency format.
Ctrl+Shift+3 Format number in date format.
Ctrl+Shift+5 Format number in percentage format.
Ctrl+Shift+6 Format number in scientific format.
Ctrl+Shift+2 Format number in time format.
Ctrl+Arrow key Move to next section of text.
Ctrl+Space Select entire column.
Shift+Space Select entire row.
Ctrl+- Delete the selected column or row.
Ctrl+Shift+= Insert a new column or row.
Ctrl+Home Move to cell A1.
Ctrl+~ Switch between showing Excel formulas or their values in cells.


Author: Sounak Roy

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